Mill Brooks Pediatrics

Please reach out to Tiffany regarding the website. We are not sure if she’s seen the developed site. Please reach out via cell, email and physical letter.

Draft up letter and let Chandra know, she will mail out letter.

All timestamps for follow-ups post ready.

Hello Tiffany,

Your website is ready for your review and to further customize.

This is the initial time that you will see the website, therefore you will have many questions and comments! We encourage you to schedule a call to go over the details of the functional site. We have combined the design you have approved with the pages and information available to us. Please take a look at the website and let us know of any page changes, additions and/or questions you might have.

Temporary URL: http://tiffanyblivess.360sites.net

If you would like to make changes to the website in the future, you may always log in or send us an email at support@optimized360.com. We welcome any questions regarding the website editor.

Schedule a Call: https://calendly.com/optimized360/calls

Thank you!

Jan
jan.s@optimized360.com

01.) The Mill Brooks Pediatric logo and the three featured services should have animation upon queue.
– The Mill Brooks Pediatric logo moves from left to right.
– The three featured services move from right to left in order upon
02.) The “Welcome To Mill Brook Pediatrics” and Footer sections should have the parallax effect. Please refer to (http://melanie-f.com/en/).
03.) Have the photo for the “Find Us On Facebook” section should have the parallax effect. Please refer to (http://melanie-f.com/en/).

/* Feel free to ask questions if you have any. */

Please fix the spacing between the title and description for the Featured Services section on the Home page. The title and description overlap at certain widths.

URL: tiffanyblivess.360sites.net

Please develop theme based on provided PSD in dropbox. FTP and credentials have been confirmed.

Include hover effects in appropriate areas and link all buttons/links to related pages.

Below are specific instructions:

– Make sure that the Hero Slider is implemented on the home page.
– The size of the Header section AND inner slider should be 1/3 of the Hero Slider.
– The “Welcome to Mill Brook Pediatrics” section will be the WP output.
– The “Featured Services” section should have the “Demo – Square | Hover effect 4” effect. The title should ALREADY show but the description is revealed on hover. Please refer to the following link (http://gudh.github.io/ihover/dist/index.html).
– The buttons should have the “Wayra” effect with inverse colors. Please refer to the following link (https://tympanus.net/Development/ButtonStylesInspiration/).
– The “Find Us On Facebook” section should be a dynamic feed for all posts with the category “blog” so that it shows the latest posts.
– The Social Media icons should have the “2D Transitions | Grow” effect. Please refer to the following link (http://ianlunn.github.io/Hover/).
– Please incorporate the SEO title based on the following formula: [pageTitle] – [city]+[specialty] – [practiceName].
– Do NOT add SEO title individually per page, use Site-Wide SEO on Customizer.
– Please add proper spacing between the featured image and the content for all inner pages.

Jan
jan.s@optimized360.com

Hello Tiffany,

Your design has been approved!

Approved concept URL: https://360controlpanel.com/wp-content/uploads/2017/10/blivess-tiffany-3.jpg

If you have any major changes to the design, please let us know. Other than that, your design has been submitted to our development team. This process will take about 1-2 weeks and if you have any content material, please send them my way. This includes photos, biographies, forms and anything you’d like to mention onto the site. You’ll get more opportunities to review the site and make additional changes as well.

Please manually copy content from their current website millbrookpediatrics.com to tiffanyblivess.360sites.net.

– If the page / post already exists, simply update that page.
– If the page / post does not exist, simply create a page / post for it.
– Make sure to NOT copy code over when copying / pasting, only the content.
– If there are existing images or forms, please download them onto the tempsite and link them accordingly.

All time stamps for follow ups for Design Draft #3.

Hello Tiffany,
Based off of our last discussion, I have compiled a new design draft for your review. Please take a moment to review this concept and let me know of any changes you would like to see. Additionally, we want to focus on the layout and colors of the design, as the text and images can be changed at any given time.

All time stamps for follow ups for Design Draft #2.

Tiffany followed up via email and had a few revisions.

01.) Make the logo for Mill Brooks Pediatrics larger.
02.) Remove the Schedule an Appointment button.
03.) Remove the icons from the address and the phone number.
04.) Combine the Promotion and Latest News sections. This section will now be dedicated to their our Facebook page for the offices latest news and announcements.

All time stamps for follow ups regarding Design Draft #2.

Hello Tiffany,
Based off of our discussion, I have compiled a new design draft for your review. Please take a moment to review this concept and let me know of any changes you would like to see. Additionally, we want to focus on the layout and colors of the design, as the text and images can be changed at any given time.

“At this time, we are not able to unlock the domain and provide the authorization code at this time.

Our office is switching registrars and it is causing a 60-day lock on the account, which is the protocol with any domain changing registrars.

If you have any DNS changes though, we will be more than happy to update them on your behalf. Once the 60-day waiting period is over we will be able to unlock and provide the authorization code for the domain.

Also, it sounds like you will be cancelling services with Officite. We will need to send you the correct form and once we receive the cancellation form back, we will be able to make the DNS changes.”

– Officite

Tiffany followed up via email. They like the design draft but had a few revisions they would like to see.

Revisions

01.) Make the logo large and place to the left.
02.) “We would also like to see how it would look if we took the tabs at the top off and instead just had those three boxes that when you click on there could be a drop down menu.”
– New Patient (Forms / Office Policies)
– Established Patient (Forms)
– About the Office (Office Info / Office Policies / Meet the Staff)
03.) Add a section that they can edit themselves for office notifications.

Hello Danny-
If you have an opportunity to give me a call today before 1pm EST or tomorrow between 10am-1pm EST. I just wanted to talk to you about Optimized360 Hosting a secure email and if forms can be completed online and emailed to us.
Thank you
Tiffany

Tiffany Blivess
Office Manager
Mill Brook Peditarics
490 Boston Post Road
Sudbury, MA 01776
p-978-443-0707
f-798-440-9389

Hello Tiffany,
Based off of our discussion, I have compiled a design draft for your review. Please take a moment to review this concept and let me know of any changes you would like to see. Additionally, we want to focus on the layout and colors of the design, as the text and images can be changed at any given time.

“Hello Danny-
We had a great conversation with Jan regarding the new website design last week.
I just had an additional question I was hoping you could help me with. During one of our conversations we discussed that our office does not have a secure email if we choose to have messaging though our website. You mentioned that Optimized360 could host a secure email (that it was about $500 year) At least this is what I think I had in my notes from our conversation. Do you have any other information on this.
I was also wondering if there is a way that we have our registration forms on the website if potential patients can complete these right on line and they can be sent to a secure email.
Lastly is there a way we can have patients pay a bill online from the website?

Tiffany Blivess
Mill Brook Pediatrics”

IMPORTANT

– Use Beaver Brook Pediatrics as a starting point but wants a simpler/cleaner version.
– Make the logo more prominent
– Have a section/banner for upcoming events/promotions
– They want a balance between a mature and a youthful overall feel.
– Emphasize PHOTOS over drawings/art/animation.
– DO NOT make the website long.

Website For Reference

http://www.beaverbrookpediatrics.com/

Overall Feel

– Modern
– Visual (Minimum Text)
– SIMPLE & CLEAN
– Playful (NOT CARTOONISH)
– NOT TOO LONG (Minimize Scrolling)

Color

– Blue
– Orange
– Green
– Bright
– Pastel / Soft
– Light Background (Dark Text)

Layout

– Featured Services
– Office Summary
– Promotions
– Banner (Upcoming Events/Promotions)
– Social Media Links

IMPORTANT

– Emphasize photos over drawings/art/animation
– Make the logo more prominent
– Have a section/banner for upcoming events/promotions
– DO NOT make the website long

Website They Referenced

http://www.beaverbrookpediatrics.com/ – REALLY LIKE
http://www.westonpediatrics.org/ – KINDA LIKE

Overall Feel

– Modern
– Visual (Minimum Text)
– SIMPLE & CLEAN
– Playful (NOT CARTOONISH)
– NOT TOO LONG (Minimize Scrolling)

Color

– Blue
– Orange
– Green
– Bright
– Pastel / Soft
– Light Background (Dark Text)

Websites Examples

– http://smilingkidsindy.com/ – Likes
– http://ivyfamilymedicine.com/ – Neutral
– http://ockidsdental.com/contact-us/ – Dislikes

Layout

– Featured Services
– Office Summary
– Promotions
– Banner (Upcoming Events/Promotions that THEY can access)
– Social Media Links

Additional Notes

– Likes Beaver Brook Pediatrics the most but would like a simpler/cleaner version.
– They want a balance between a mature and a youthful overall feel.
– They will be taking professional photos of their office and staff soon and provide them later.

http://www.millbrookpediatrics.com/
http://www.millbrookpediatrics.com/about-us.html
http://www.millbrookpediatrics.com/staff.html
http://www.millbrookpediatrics.com/patients.html
http://www.millbrookpediatrics.com/forms.html
http://www.millbrookpediatrics.com/office-policies.html
http://www.millbrookpediatrics.com/faq.html
http://www.millbrookpediatrics.com/immunizations.html
http://www.millbrookpediatrics.com/aap-library.html
http://www.millbrookpediatrics.com/disclaimer.html
http://www.millbrookpediatrics.com/privacy.html
http://www.millbrookpediatrics.com/sitemap.html
http://www.millbrookpediatrics.com/mill-brook-pediatrics.html
http://www.millbrookpediatrics.com/docs/all-patient-forms.pdf
http://www.millbrookpediatrics.com/docs/Vanderbilt%20Accessment%20Scale-Teacher.pdf
http://www.millbrookpediatrics.com/docs/Vanderbilt%20Accessment%20Scale-Parent.pdf
http://www.millbrookpediatrics.com/docs/Credit%20Card%20on%20File.pdf
http://www.millbrookpediatrics.com/docs/Screening%20Questionaire%20Intranasal%20Influenza%20Vaccine.pdf
http://www.millbrookpediatrics.com/docs/Screening%20Questionaire%20Injectable%20Influenza%20Vaccine.pdf
http://www.millbrookpediatrics.com/docs/Flu-Screening-Questionaire-2015.pdf
http://www.millbrookpediatrics.com/docs/PatientRegistrationForm.pdf
http://www.millbrookpediatrics.com/docs/%232%20Family%20History%20Registration%20Form.pdf
http://www.millbrookpediatrics.com/docs/%233%20HIPAA%20Form-Signature%20Patient%20Registration.pdf
http://www.millbrookpediatrics.com/docs/%234%20Financial%20Policy-Signature%20Registration%20Form.pdf
http://www.millbrookpediatrics.com/docs/%235%20Co%20Pay%20Document%20for%20WCC%20Co%20Pay%20%20%20and%20Decductible%20Policy%20Signature%20Registration%20Form.pdf
http://www.millbrookpediatrics.com/docs/Vaccine%20Policy-Signature%20(1).pdf
http://www.millbrookpediatrics.com/docs/Medication%20Administration%20Form.pdf
http://www.millbrookpediatrics.com/docs/Patient%20Record%20Release%20Form.pdf
http://www.millbrookpediatrics.com/docs/Referra-request-form-for-website-fax-or-email.pdf
http://www.millbrookpediatrics.com/docs/Credit%20Card%20on%20File%20UPDATED.pdf
http://www.millbrookpediatrics.com/docs/Financial%20Policy.pdf
http://www.millbrookpediatrics.com/docs/Well%20Child%20Visit%20Co%20Pay%20and%20Deductible%20UPDATED.pdf
http://www.millbrookpediatrics.com/docs/Vaccine%20Policy%20UPDATED.pdf
http://www.millbrookpediatrics.com/docs/HIPAA-Policy-6-2013.pdf
http://www.millbrookpediatrics.com/aap-library.html?aapcat=ADHD
http://www.millbrookpediatrics.com/aap-library.html?aapcat=adolescents
http://www.millbrookpediatrics.com/aap-library.html?aapcat=autism_spectrum_disorder
http://www.millbrookpediatrics.com/aap-library.html?aapcat=behavioral_and_psychosocial_issues
http://www.millbrookpediatrics.com/aap-library.html?aapcat=chronic_health_needs
http://www.millbrookpediatrics.com/aap-library.html?aapcat=common_illnesses_and_conditions
http://www.millbrookpediatrics.com/aap-library.html?aapcat=growth_and_development
http://www.millbrookpediatrics.com/aap-library.html?aapcat=immunizations
http://www.millbrookpediatrics.com/aap-library.html?aapcat=infectious_diseases
http://www.millbrookpediatrics.com/aap-library.html?aapcat=newborns_infants_and_toddlers
http://www.millbrookpediatrics.com/aap-library.html?aapcat=nutrition_and_healthy_living
http://www.millbrookpediatrics.com/aap-library.html?aapcat=pediatric_care
http://www.millbrookpediatrics.com/aap-library.html?aapcat=safety_and_prevention
http://www.millbrookpediatrics.com/aap-library.html?aapcat=school-aged_children
http://www.millbrookpediatrics.com/aap-library.html?aapcat=sexual_health_and_sexuality
http://www.millbrookpediatrics.com/aap-library.html?aapcat=sports_and_fitness
http://www.millbrookpediatrics.com/aap-library.html?aapcat=substance_abuse
http://www.millbrookpediatrics.com/aap-library.html?aapcat=well-child_visits
http://www.millbrookpediatrics.com/new-patient-forms.html
http://www.millbrookpediatrics.com/newsletter.html
http://www.millbrookpediatrics.com/resources.html
http://www.millbrookpediatrics.com/education.html
http://www.millbrookpediatrics.com/blog/post/welcome-blog.html
http://www.millbrookpediatrics.com/library/6725/ChildHealthTopics.html
http://www.millbrookpediatrics.com/library/6730/CenterforDiseaseControlandPrevention.html
http://www.millbrookpediatrics.com/library/6736/BreastFeeding.html
http://www.millbrookpediatrics.com/library/6737/Immunizations.html
http://www.millbrookpediatrics.com/library/6740/CarSeatRecommendations.html
http://www.millbrookpediatrics.com/library/6743/ProductRecalls.html
http://www.millbrookpediatrics.com/library/6750/TravelingwithChildren.html

Please create temporary site and include client original content (if any).

Hello Tiffany,

Welcome to Optimized360!

My name is Jan and I will be the designer working with you every step of the way, starting from concept to going live! I had a quick meeting with your account rep. to discuss your account and review the notes you initially had.

After we gain a better sense of what you are looking for, I can start the design process. I have also received confirmation and marked my calendar for next Tuesday, 07/25 at 10:15 AM PST (1:15 PM EST). If anything comes up, feel free to let me know.

I look forward to working on this design with you.

Jan
jan.s@optimized360.com

Your Name: Tiffany Blivess
Desired Domain(s): millbrookpediatrics.com
Do you have an existing Site? Yes
IF yes, please provide login credentials:
– production@officeite.com
– secure.officite.com
– tblivess@millbrookpediatrics.com
– Austin3537!
Practice Name: Mill Brook Pediatrics

Practice Address

Street Address: 490 Boston Post Road
City: Sudbury
State / Province: MA
Postal / Zip Code: 01776
Country: United States
Practice Telephone: (978) 443-0707
Will you be the decision maker during this process? No, there will be others involved.

Sections

– Social Media Links
– Promotions
– Office Summary
– Banner (Upcoming Events/Promotions that THEY want to access to edit)

Overall Feel

– Simple & Clean
– Playful

Please Give us Examples of Websites You Like

– Beaver Park Pediatrics (tonybosselait.wixsite.com)
– westonpediatrics.org

Light or Dark

– Dark Background (light text)

Select Colors

– Blue
– Orange
– Green
– Bright

Image Types

– Your Images (Upload or Email)
– Specialty (Medical, Dental…)

Specialty: Pediatrics

Jan, they originally scheduled for Tues 7/25 at 12:30 pm EST but realized it was PST.

I tentatively scheduled her for 10:15 am PST. She will confirm with me via email or by phone.

She will fill out the questionnaire by then.

– Tiffany (Manager)
– Web Makeover – had issue with Officite due to limitation on the template. Simple changes such as linking to their associations (being charged). Basically nickel/dime all type of changes.

– will have professional photos taken soon and wants to use as part of the design or personalize the site more. She will go over with you the details of this.
– has good reviews which they want to highlight.
– Patient Library: currently it is linked to the Association’s library, need to have pages setup for pediatric (we provide)

– design interview scheduled for next Tuesday at 10:15am PST. She had scheduled for 12:30am EST but realized it was PST.

Website: $4,000 + $79/m

electronically signed

Hello- I scheduled my web design interview for Tuesday 7/25 at 12:45pm, not realizing that the time slots are PST until after I scheduled. I need to schedule for EST. Thank you.
Tiffany

“Hello Danny-
Sorry, yes I just got your reply, I left the office at 2 on Thursday and just missed it, and just back in the office today.
I hope to send the contract over today, just waiting on approval from the doctors. Thank you, I will be in touch!
Tiffany”

“Tiffany,
Here are the answers to your questions:

Appointment alerts work via text or email?
When a form is filled out on your site and submitted, the information is captured and is sent to any of the following options: text, email, fax, or all 3.

Educational Library?
All the services & procedural pages will be provided for your practice’s specialty. At the time of the interview, one of the many questions are what services you provide and this is how we know to organize and setup individual pages for your services. Currently, your procedures are linked to the association’s library of education. You have the option to continue using that or we can have it provided for you which is included by default 🙂

On-Site SEO?
When we develop the site, all the coding and pages will be optimized for that specific keyword to get you good ranking on Google. For example, if you have a page about ADHD, that page will be coded and content is written to optimize that search term on the front in and back end. If someone Googles let say ADHD treatment in your area, this page will have the highest chance of showing up vs your home page so when the click on it, it goes directly to that page within your site.

Email forwarding?
If we are managing your email, we can set it up so it can forward to any other emails. For example, if someone emails you to tblivess@emersonhosp.org , it can forward to your personal gmail account to access.
Please let me know if all this clarifies your question and/or if you have anymore. Thanks!”

Called, was transferred to Tiffany per our scheduled call. Super nice. With officite right now, not happy with them cause there are a lot of limitations which they charge extra each time. Simple things like linking an association. Knows its a template and been shopping around. Looking for a company that can give them more customization. Already has a new logo and social.

Asked about current forms if we can fix the font size on all of them. Told her we can which we will copy the pdf and on to word and adjust the font sizes then back to PDF. Asked about fillable form submission. Told her it is $500/year but told her to ask her software which she said they don’t but they are switching soon but will ask if they have that support if they do, it will take care of the portal. She understands.

Went over the design process which she likes cause she needs help with creativity and input which I assured her.

VERY HOT lead. Will talk to dr after they are back from their vacation in 2 weeks to present. SEnt her everything again so she can review and will ask me more questions in the meantime if she does have any. She wants me to touch base with her in 2 weeks. VERY NICE and HOT>

“Of course, no problem. Talk to you Wednesday!
Tiffany”

called. front transferred to her line which went to her personal vm box. LM. sent her an email.