Melissa Jacobson (COO) l North East Florida EyeCare Associates l CP 2017

NOTES
TEMPLATE
CUSTOM WEBSITE
DESIGN CHANGE
VIDEOS
SOCIAL MEDIA
BLOG
BRANDING
SECURITY
EMAIL
REPUTATION MGMT.
MARKETING
SALES

Reports | Client List | Lookbook | FAQ | Pricing

Alt. Contacts

Team
Dave Vivian Danny Ralph Justin Desirae Catherine Jan Jessica Charles Belinda

ALERT:

PRACTICE ADDRESS

BILLING ADDRESS

Profile ID: 101493
Client
Old Client
Lead

Specialty: Sub-Specialty: Package: Related: Accounting: Deals:

DOMAIN INFO

MX WHOIS IP

LATEST NOTES

Add a Note

CATEGORY: Note Sales Marketing Accounting Design Social Complaint

Add a Task

CATEGORY: Acct. Website Sales Marketing Technical Social Blog Other

Add a Ticket

CATEGORY: Website Sales Marketing Technical Social Blog Other

Start Cancellation

Website Mobile Videos SEO PPC Blog Facebook Google Plus Twitter Reputation Logo SSL Adapt Hipaa Forms

Cancel Account closed
Task: Other | 2017-07-03 | Chandra | #78829 |

Please cancel out account.

2018-01-30 | chandra.t
Removed from Analytics.
2017-07-28 | catherine.c
no post, emails, forms, videos.

Leave a Comment:

Cancellation
Notes | 2017-06-15 | Chandra | #77639 |

Melissa called, they are selling this part of the practice and want to cancel this website (still keep their other site – drbrink.com) but keep this one on until the end of June.

“Good morning, Please accept this as notice that we would like to cancel services for pearlevisionjacksonville.com effective 6/30/17.”

2017-06-16 | chandra.t
Stopped charges and have a reminder to close out account June 30, 2017.

Leave a Comment:

Website Move to Godaddy closed
Task: Website | 2017-02-16 | Belinda | #69622 |

Please create WordPress hosting and upload this clients HTML files. Rename the index.php to deactivate WordPress.

2017-03-27 | jan.s
The VPS version was deleted off of VPS as instructed by Belinda.
2017-03-27 | jan.s
The VPS version was backed up and uploaded to Dropbox.
2017-03-08 | jan.s
This was already completed, closing task.
2017-02-27 | jan.s
Called and left a message. Followed up via email as well, currently waiting for a response.
2017-02-24 | jan.s
Emailed Melissa to update A Record, currently waiting for a response.
2017-02-24 | jan.s
Informed by Belinda to contact Melissa to update A Record.
2017-02-24 | jan.s
Submitted the GoDaddy website for North East Florida EyeCare Associates for review, currently waiting for results.
2017-02-24 | jan.s
Disregard former comment, that was for another client
2017-02-24 | jan.s
Informed by Paxton that our client's former company provided an incomplete .sql file.
2017-02-24 | jan.s
Map, Video, and Order button are fixed, please review.
2017-02-23 | belinda.t
please email Melissa to change A record.
2017-02-23 | jan.s
Images were fixed. Map, Video, and Order button are still broken.
2017-02-23 | jan.s
style.css is connected but all elements that refer by "src" such as images and maps are broken, currently looking into the matter.
2017-02-23 | jan.s
Update: The HTML website for North East Florida EyeCare Associates does not work correctly, currently looking into the matter.
2017-02-23 | jan.s
The HTML website for North East Florida EyeCare Associates is ready, please review.
2017-02-23 | jan.s
HTML files were uploaded.
2017-02-23 | jan.s
Temporary URL: 695.24c.myftpupload.com
2017-02-20 | jan.s
Spoke with Belinda, informed me that this is not urgent and I may need an additional couple of days to complete this due to other priorities.

Leave a Comment:

Comp.Of Tickets& product intro. emailed
Marketing | 2016-08-16 | Alec J. | #57270 |

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Website Security closed
Task: Website | 2016-08-12 | Belinda | #57047 |

Melissa mentioned that she talked to you about security? Please talk to me 904-446-7009

2016-08-12 | belinda.t
Closing task, client referring to other website. tedbrink,

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CC Update
Accounting | 2016-07-07 | Chandra | #54645 |

Mary updated CC via phone (Amex ending in 2006).

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Website Move: VPS to Rackspace
Design | 2016-03-31 | Belinda | #47956 |

Emailed Melissa to update A record. Website has been copied over to Rackspace. Waiting on response.

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Comp.Of Tickets&Jan2016promo emailed
Notes | 2016-01-05 | Alec J. | #43244 |

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Coupon closed
Ticket: Website | 2016-01-04 | Justin | #43152 |

Good afternoon.

What is the process for requesting updates to our drbrink.com website? I would like to update the coupons/offers page to the offers attached. I get a proof from the printer every month. Can you crop the image so it doesn’t have the proof info on it?

Thank you,
Melissa Jacobson
Chief Operating Officer
Dr. Ted Brink & Associates
Pearle Vision Jacksonville
904-446-7009
799.13.15-Pearle-Vision-full

2016-01-04 | catherine.c
Ticket completed under drbrink.com. Closing this one.
2016-01-04 | catherine.c
Ticket forwarded to drbrink.com.

Leave a Comment:

Update Robots File/301 closed
Task: Website | 2015-09-18 | Belinda | #38505 |

1. Add the following lines to the end of the robots.txt file:

User-agent: ia_archiver
Disallow: /

FLUSH CACHE in wordpress after the changes have been made.

2. Complete 301 Redirects from previous site

3. Compress theme images and uploads folder.

4. Add Google analytics script found in the products section to the HEAD of website.

2015-09-18 | belinda.t
No need for 301s or compression, this is HTML site.

Leave a Comment:

Email: Website is Live
Design | 2015-09-18 | Belinda | #38506 |

Hello Melissa,

Congratulations! Your website (pearlevisionjacksonville.com) is now live and visible to the public.

We strongly encourage you to further customize your site by logging into Control Panel and using the website editor. If you have any questions and/or concerns, please let us know.

LOGGING INTO CONTROL PANEL

Login via your member login page: www.optimized360.com/controlpanel

Username (your domain): pearlevisionjacksonville.com

If this will be your 1st time logging in, please go to “forgot password”. You will receive the instructions to reset it via your email on file which I have confirmed: melissad.@drbrink.com

MAKING CHANGES

If you would like to make any changes to your website, you can do so by logging into Control Panel and clicking on “Edit Your Website.” You may add/remove/edit/upload any pages that you may wish. The online editor is available to you 24/7 and we welcome any questions regarding how to use it.

Thank you!

Leave a Comment:

New Project Notes closed
Task: New Project | 2015-09-15 | Justin | #38313 |

We will transfer pearlevisionjacksonville.com over to host, maintain, update & provide technical support — only to this domain.

DESIGN STAYS AS IS but open up the design a bit more so it looks better aesthetically.

NO OTHER PAGES ARE TO BE CREATED – ONE PAGE SITE ONLY

2015-09-18 | belinda.t
Site is live, closing task,
2015-09-18 | belinda.t
Confirmed IP has been updated by Melissa. VPS.
2015-09-17 | belinda.t
Melissa is going to change A record to point to VPS. Website's old IPP 66.6.152.167
2015-09-17 | belinda.t
Melissa has access, F/U for username and password. Confirmed she has no emails.
2015-09-16 | belinda.t
Emailed Melissa that we're ready to make changes to the domain. Need her to confirm if there are emails and grant us access to their godaddy account.

Leave a Comment:

Website Transfer closed
Task: Accounting | 2015-09-15 | Justin | #38312 |

Website Transfer (AS IS): 2 Payments of $749 + $49/m

2015-09-16 | chandra.t
Charged and sent invoice.

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Website Estimate
Estimates | 2015-09-15 | Justin | #38310 |

We will transfer pearlevisionjacksonville.com over to host, maintain, update & provide technical support — only to this domain.

Design stays As Is. I can personally have my team open up the design a bit more so it looks better aesthetically.

Leave a Comment:
Domain Information

Client Registrar
Hosts Email
Alias Info

Registrar Info

Milestones

.360temp.com

Intro & Gallery URL:
Site Sucker & 301s:
Site Username (subdomain):
Map Domain in Pagely/WP:
Customizer:
Additional Pages:
Review:
Tutorial:
Website is Ready:

Cancelled

301:
Other Products:
Status Cake:
Live Online:
Analytics Setup:
Jetpack Stats Setup:
Analytics ID:
Google Account

Analytics by Client

Shared Dropbox

Custom Content

Please submit a task to create content.

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Welcome to Optimized360! My name is and I will be the designer working with you to get your new website up. To ensure that we have the proper information on your new website, please fill out our simple questionnaire below. Preliminary Questionnaire: https://form.jotform.com/62934768594171 We'd like for patients to utilize your website as soon as possible, therefore we've provided an efficient process: The website will be created with a simple design and your provided information. In about a week, you should receive an email with the initial content we have put together. At that time, we'll discuss design customizations available. If you have any questions, please call 1-800-997-9368 or simply reply to this email. I'm excited to work with you! 

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Congratulations! Your website is ready for your review. Please take a look at your initial website and let us know of any questions you might have. You can submit a ticket by going to your dashboard and filling out the form. URL: http://.360temp.com WEBSITE WALK-THROUGH When is the best time to go over the options or questions you might have? I'll be glad to provide a walk-through to editing the site. If you would like to make changes to the website in the future, please feel free to email us at support@optimized360.com. We welcome any questions regarding the website's editor. Thank you! 

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Congratulations! Your website is live and accessible to the public. Please take a look at your initial website and let us know of any questions you might have. You can submit a ticket by going to your dashboard and filling out the form. URL: http://pearlevisionjacksonville.com If you would like to make changes to the website in the future, you may always log in or send us an email at support@optimized360.com. We welcome any questions regarding the website editor. Thank you!
FTP / Logins

Website Location:
Godaddy / 360 Sites
Subdomain

FTP USER

FTP PW

Shared Dropbox

Domain Information

Exclusivity
Ownership
Client Registrar
Hosts Email
Website Hacked
Hacked on:
Resolved?

Alias Info
Registrar Login

Milestones

Introduction:
Questionnaire:
Site Download/Site Sucker:
Temporary Site:
Concept:
Approved:
Add to Upwork
Add Developer to Temp Site
Review:
Design # and Download:
Image Optim:
Website is Ready: checked
Cancelled

Sitemap, Submissions, 301:
Update Other Products:
Status Cake: 2015-09-18
Live Online: 2015-09-18
Analytics Setup: 2015-09-18
Analytics Report or Jetpack Setup: 2015-09-18
Analytics ID:
Google Account
optizign2 pasted entire script from google onto their HTML site: <script> (function(i,s,o,g,r,a,m){i['GoogleAnalyticsObject']=r;i[r]=i[r]||function(){ (i[r].q=i[r].q||[]).push(arguments)},i[r].l=1*new Date();a=s.createElement(o), m=s.getElementsByTagName(o)[0];a.async=1;a.src=g;m.parentNode.insertBefore(a,m) })(window,document,'script','//www.google-analytics.com/analytics.js','ga'); ga('create', 'UA-67822933-1', 'auto'); ga('send', 'pageview'); </script>
Analytics by Client

Custom Content

Ordered Topics: (please submit a separate ticket)

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Welcome to Optimized360! My name is and I will be the designer working with you every step of the way, starting from concept to going live! I had a quick meeting with your account rep. this morning to discuss your account and review the notes you initially had. Please take a few minutes to fill out our design questionnaire below. This should give you a better idea of the variety of elements that are featured in an effective design. URL: https://form.jotform.us/61947943668171??Designer=&cpId=101493 After we gain a better sense of what you are looking for I can start the design process. If it is easier for you to explain this via phone we can schedule a phone interview instead. I look forward to working on this design with you. 

Additional Recipients:

Hello Dr. Melissa Jacobson (COO), Based off of our discussion I have compiled a design draft for your review. Please take a moment to review this concept and let me know of any changes you would like to see. Additionally, we want to focus on the layout and colors of the design, as the text and images can be changed at any given time. 

Previous Concepts:

Additional Recipients:

Message for Client:
Hello Dr. Melissa Jacobson (COO), Your design has been approved! Approved concept URL: If you have any major changes to the design, please let us know. Other than that, your design has been submitted to our development team. This process will take about 1-2 weeks and if you have any content material, please send them my way. This includes photos, biographies, forms and anything you'd like to mention onto the site. You'll get more opportunities to review the site and make additional changes as well. 
Task for Developers:
URL: .360sites.net Please develop theme based on provided PSD in dropbox. FTP and credentials have been confirmed. Include hover effects in appropriate areas and link all buttons/links to related pages. Below are specific instructions: - add hover effects using DIVI - run all images through http://optimizilla.com/ - make sure EVERYTHING is linked - check mobile & tablet - all buttons should have a hover effect 

Add new milestone to Upwork.com Add new milestone to Upwork.com
Add Developer to Temp Site: 360developers 360developers103259

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Your website is ready for your review and to further customize. This is the initial time that you will see the website, therefore you will have many questions and comments! We encourage you to schedule a call to go over the details of the functional site. We have combined the design you have approved with the pages and information available to us. Please take a look at the website and let us know of any page changes, additions and/or questions you might have. Temporary URL: http://VPS.360sites.net If you would like to make changes to the website in the future, you may always log in or send us an email at support@optimized360.com. We welcome any questions regarding the website editor. Schedule a Call: https://calendly.com/optimized360/calls Thank you! 

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Congratulations! Your website is live and accessible to the public. Please take a look at your initial website and let us know of any questions you might have. You can submit a ticket by going to your dashboard and filling out the form. URL: http://pearlevisionjacksonville.com If you would like to make changes to the website in the future, you may always log in by going to the bottom of your website and clicking "Login." We welcome any questions regarding the website editor. Thank you!
MILESTONES

Website Backup:
Introduction:
Questionnaire:
Concept:
Approved:
Developed:
Sitemap, Submissions, 301:
Check Other Products:
Analytics Applied:
Review:
DC is Ready:
DC is Live:
Cancelled

Previous Design #

Previous Site Removed:
Previous Location:
Previous Subdomain:
Godaddy / 360 Sites / 360 Temp

Previous FTP USER

Previous FTP PW

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), My name is and I will be the designer working with you every step of the way, starting from concept to going live! I had a quick meeting with your account rep. this morning to discuss your account and review the notes you initially had. Please take a few minutes to fill out our design questionnaire below. This should give you a better idea of the variety of elements that are featured in an effective design. URL: https://form.jotform.com/61947943668171 After we gain a better sense of what you are looking for I can start the design process. If it is easier for you to explain this via phone we can schedule a phone interview instead. Schedule a Call: https://calendly.com/360-charlesb https://calendly.com/360-jessicac https://calendly.com/360-jans https://calendly.com/360-desiraeg https://calendly.com/optimized360 I look forward to working on this design with you. 

Additional Recipients:
Attach File(s):
Hello Dr. Melissa Jacobson (COO), Based off of our discussion I have compiled a design draft for your review. Please take a moment to review this concept and let me know of any changes you would like to see. Additionally, we want to focus on the layout and colors of the design, as the text and images can be changed at any given time. 

Previous Concepts:

Additional Recipients:

Message for Client:
Hello Dr. Melissa Jacobson (COO), Your design has been approved! Approved concept URL: If you have any major changes to the design, please let us know. Other than that, your design has been submitted to our development team. This process will take about 1-2 weeks and if you have any content material, please send them my way. This includes photos, biographies, forms and anything you'd like to mention onto the site. You'll get more opportunities to review the site and make additional changes as well. 

Task for Developers:

URL: .360sites.net Please develop theme based on provided PSD in dropbox. FTP and credentials have been confirmed. Include hover effects in appropriate areas and link all buttons/links to related pages. Below are specific instructions: Add new milestone to Upwork.com Add new milestone to Upwork.com
Add Developer to Temp Site: 360developers 360developers103259

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Your website is ready for your review and to further customize. This is the initial time that you will see the website, therefore you will have many questions and comments! We encourage you to <a href="https://calendly.com/optimized360/">schedule a call</a> to go over the details of the functional site. We have combined the design you have approved with the pages and information available to us. Please take a look at the website and let us know of any page changes, additions and/or questions you might have. Temporary URL: http://VPS.360sites.net If you would like to make changes to the website in the future, you may always log in or send us an email at support@optimized360.com. We welcome any questions regarding the website editor. Thank you! 

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Congratulations! Your website is live and accessible to the public. Please take a look at your initial website and let us know of any questions you might have. You can submit a ticket by going to your dashboard and filling out the form. URL: http://pearlevisionjacksonville.com If you would like to make changes to the website in the future, you may always log in or send us an email at support@optimized360.com. We welcome any questions regarding the website editor.
Video Information

Added to vendor DB
Checked for alias
Placed on site
Declined (note reason why)
Cancelled

COMPANY
Media Med
Media Med Integrated
3D4 Dental
Optio: register w/client info
Swarm
Facebook

Account Access:
Active
Cancelled

Google Plus

Account Access: PIN: F/U: URL: Active
Cancelled

Twitter

Twitter
Active
Cancelled

ADDITIONAL EMAIL TO:

Hello Dr. Melissa Jacobson (COO), While we work on your website, we'd also like to start your Social Media accounts as soon as possible. If you have Facebook, Twitter or Google Plus profiles created, please send login credentials so that we may update what's necessary. Thank you, and we look forward to working with you. 

ADDITIONAL EMAIL TO:

Hello Dr. Melissa Jacobson (COO), Your social media accounts have been created and added to your website. Below are instructions per Social Media profile, please complete and confirm accounts. FACEBOOK URL: Please log onto your personal account and hit the "like" button on your Facebook Profile. Once you have done so, please send us the email address for your account. We will then add you as a manager of the profile. Once added, you will get a notification in your Facebook account to accept the invitation. You will be able to make posts, upload pictures and do as you please just like a personal profile. GOOGLE PLUS URL: Google will send a postcard to your office with a PIN number. Please send that to us for verification. TWITTER URL: Username: Password: Email: melissad.@drbrink.com Please log onto http://www.twitter.com and confirm the account. If the account is not confirmed, the might be marked spam in the future. We'll be glad to walk you through this process, please give us a call at 1-800-997-9368. Thank you and let us know if you have any questions! 
Facebook
Google
Twitter
Blog Schedule

Monthly
None

Notes

After submitting the form, copy + paste the EDIT SUBMISSION URL on the thank you page here:

Need topics? See a list of topics here.

Initial Blog DQ

Social Media Access

Facebook
Account Access:
Active
Cancelled

Google Plus
Account Access:

PIN:
F/U:
URL:
Active
Cancelled

Twitter
Twitter

Active
Cancelled
Logo Milestones

Intro:
Concept:
Approval:
Sent Files:
File URL: Decline to Use (note reason why):
Cancelled

ADDITIONAL EMAIL TO:

Hello Dr. Melissa Jacobson (COO), While we work on your website, I would like to get a few notes regarding the logo design for your practice. Please take a few minutes to fill out our design questionnaire below. This should give me a better idea of the of personal elements that you're looking for. URL: https://form.jotform.com/70956298309166 After we gain a better sense of what you are looking for I can start the design process. If it is easier for you to explain this via phone we can schedule a phone interview instead. Schedule a Call: https://calendly.com/360-charlesb https://calendly.com/360-jessicac https://calendly.com/360-jans https://calendly.com/360-desiraeg https://calendly.com/optimized360 Process 1. You will receive an initial five concepts to start with. We can mix and match designs! At this point, try to focus on shapes and fonts rather than color. 2. Revisions: You will get approximately to 5 rounds of revisions. Let us know what suites you and what does not, don't worry, we'll try our best to get them as close as possible! 3. Approval: After the logo is approved, we'll send you a set of files that can be used with any print shop or graphic designer. We'll also add it to the website. If you have any questions, please feel free to let me know. 

Additional Recipients:

Hello Dr. Melissa Jacobson (COO), Based off of our discussion I have compiled a few concepts for your initial logo design. Please pay attention to the different styles, fonts and symbols that are on the submission. Let me know what your thoughts are on each or if you'd like bits and pieces of each concept. 

Previous Concepts:

Additional Recipients:

Message for Client:
Hello Dr. Melissa Jacobson (COO), Your logo has been approved! Here are your finalized files: Please feel free to let us know if you have any questions regarding the files and/or have trouble viewing them. Thank you. Instructions to Place on Website (ticket) Replace the logo on current website. Here are the files:
Username: Password:

Reviewed:
Placed on Website:
Cancelled

Send Email Confirmation

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), We've converted the forms on your website as previously discussed. You will no longer receive the submission through email, but will be notified to log in to view submissions. You can log onto: URL: https://jotform.com Username: Password: Please let us know if you have any questions regarding the forms, we'll be happy to help. Feel free to call 1-800-997-9368 or email support@optimized360.com. Optimized360 Support

Reviewed:
Active:
Cancelled

Send Email Confirmation

ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), Congratulations! ADApt is now installed onto your website. When patients visit your site, they will be able to click on the 'accessible' icon bar at the bottom of the screen to convert the site. Please let us know if you have any questions regarding ADApt and site accessibility. Optimized360 Support

CSR: Pagely Ticket Created:

Domain Mapping: DB Search & Replace:
Active/Completed:
Cancelled

Send Email Confirmation
ADDITIONAL EMAIL TO:
Hello Dr. Melissa Jacobson (COO), We have successfully installed SSL Security Certificate on your website. You will see the domain convert from http: to https: when visiting your website. Please let us know if you have any questions regarding this. Thank you! Optimized360 Support
Email

HIPAA
Regular Email

Active
Cancelled

Inboxes Created:
BRC - Reputation Management

Pending
Active
Placed on Site
Cancelled
Marketing

STEPS
Ordered:
Account:
Waiting for Live Website
Ad Setup
Test Ad
Active
Paused
Cancelled

SEARCH ENGINES
Adwords
Yahoo/Bing
Remarketing
Display (generic)
Video
Mobile
Other Campaigns (see notes)

SEO

Pending
Monitored by oDesk
Paused
Cancelled

KEYWORDS

ORDERED/PAID

Template

Website
2015-09-15
2015-09-16
Mobile
Fluid Responsive

Videos

Marketing

Reputation

Facebook

Google Plus

Blog

SEO

Logo

SPK

DC

Email
2015-09-15

HIPAA Form

SSL Security

ADApt

Others

360 Plan

Estimates | 2015-09-15 | Justin | Website Estimate Ordered

Website Transfer

Initial: 2 Payments of $749
Monthly: $49/m

Selected Design

Pre-Selected Design

Regular Price:

Initial: Payments of
Monthly:

Regular Price:

North East Florida EyeCare Associates

Alt. Contacts

Team

ALERT:

PRACTICE ADDRESS

BILLING ADDRESS

DOMAIN INFO

LATEST NOTES

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Task for Developers:

Task for Developers:

Notes

After submitting the form, copy + paste the EDIT SUBMISSION URL on the thank you page here:

Facebook

Google Plus

Twitter

Send Email Confirmation

Send Email Confirmation

Send Email Confirmation

Website Transfer

Initial: 2 Payments of $749 Monthly: $49/m

Selected Design

Initial: Payments of Monthly:

Initial: Payments of Monthly:

COMMENTS:

Initial: 2 Payments of $749
Monthly: $49/m

Initial: Payments of
Monthly:

Initial: Payments of
Monthly: